Administrative Assistant, Bookkeeper

AnneShade Associates is seeking to hire a full-time Administrative Assistant, Bookkeeper to work at our office located in Cranston, RI. The role requires a proactive, self-starter who possesses exceptional critical thinking, multi-tasking, and communication skills, both oral and written. The Admin Assistant, Bookkeeper plays a vital role in the firm operating successfully. You will report directly to the Senior Accountant, President. Your receptionist duties are answering telephones and emails, greeting clients who regularly attend our office, and ensuring that the office is presentable and welcoming. You will provide administrative support by scheduling, maintenance of client data, client files, and essential bookkeeping support. As the firm’s first point of contact for our clients and guests, you will be well presented, professional, pleasant, and welcoming. No Bookkeeping experience is necessary – we will train the right candidate.

The ideal candidate is detail-oriented, critical thinker, highly productive, tech-savvy, eager to learn, comfortable working under tight deadlines and pressure, great at writing emails that can put out fires, and goes above and beyond to provide outstanding service clients.

Overview of Responsibilities and Duties:

  • Greet clients and visitors in a professional and welcoming manner 
  • Manage the multi-line phone system in a professional way 
  • Take in-person and phone messages
  • Manage company and the Senior Accountant email inboxes
  • Schedule appointments and meetings
  • Ensure the office is clean and presentable at all times 
  • Perform bookkeeping duties (no experience necessary, will train) 
  • Collect, organize, and file client paperwork and documents 
  • Carry out the firm’s tax procedures, policies, and guidelines
  • Responsible for completing one-off tasks, projects, and duties not listed above 
  • Handle private, privileged, and sensitive information with absolute confidentiality 

Required Experience

  • 3-years work experience as an Administrative Assistant, Customer Service Rep, or Receptionist 
  • High School diploma required. An Associates Degree or Bachelors in Business Administration, Accounting or equivalent certification preferred
  • Experience with researching, collecting, and analyzing information, drafting letters and documents

Required Skillset

  • Excellent writing and grammar skills, specifically business and email writing
  • Excellent interpersonal skills, including effective communication with clients and team members 
  • Strong critical thinking and problem-solving skills 
  • Strong technical and computer skills (Word, Excel, Outlook, Adobe are required) 
  • Pass a drug test and a background check 
  • Must be fully vaccinated for COVID-19 and have proof of vaccination 

Salary and Benefits

  • Life Insurance 
  • 401K Plan with Company Matching
  • Bonus Opportunities for Client Referrals
  • End of Year/Holiday Bonuses 
  • Paid Holidays
  • Free Parking 
  • Employee Incentives (meals during tax season, birthday lunches, and paid staff outings)
  • Competitive Salary, commensurate with experience 

To Apply

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.